The following statement explains how data is managed for the purposes of recruitment, specifically managing the data received by GCC from job applicants as potential new employees.
Glasgow City Council is a local authority established under the Local Government etc. (Scotland) Act 1994 and having its chief office at City Chambers, George Square, Glasgow G2 1DU, United Kingdom. You can contact our data protection officer by post at this address, or by email at: email@example.com, or by telephone - 0141 287 1055. Please do not contact this number/email address in relation to your job application - inquiries about the application process should be made to the contact point listed in the advertisement.
You are giving us your personal information to allow us to effectively manage your application through our recruitment processes and for us to meet our obligations to you as a prospective employer.
Throughout the duration of the recruitment process and the lifetime of any prospective employment relationship with Glasgow City Council the information you provide will be used for the following purposes:
Some applicants may also be service users. We process information on service users (including service users who are job applicants) in accordance with the privacy statements published for the various services we provide and you should consult those service delivery privacy statements for details of this processing.
These services are provided in terms of the council's statutory functions as a local authority, more details of which can be found on our website at www.glasgow.gov.uk/privacy. In the case of recruitment, processing your personal information is necessary to take steps to potentially enter into a contract with you. If you do not provide us with the information we have asked for then we will not be able to process your application for employment. Some information needs to be shared with external bodies because the council is under a legal obligation to do so.
In some circumstances there will be a requirement to share some information with organisation external to Glasgow City Council:
Information published on the council's website (including video footage of webcast meetings and committee reports) can be accessed from anywhere in the world.
The council maintains a records retention and disposal schedule which sets out how long we hold different types of information for. This is available on the council's website at www.glasgow.gov.uk/rrds or you can request a hard copy from the contact address previously stated above.
I. You consider that we no longer require the information for the purposes for which it was obtained
II. You have validly objected to our use of your personal information - see Objecting to how we may use your information below
III. Our use of your personal information is contrary to law or our other legal obligations.
You have the right at any time to require us to stop using your personal information for direct marketing purposes.
In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information. The right might also apply if we no longer have a basis for using your personal information but you don't want us to delete the data. Where this right is validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Please contact us in any of the ways set out above if you wish to exercise any of these rights.
If you do not have access to the internet you can contact us on the above number to request hard copies of any of the above documents. We seek to resolve directly all complaints about how we handle personal information. If your complaint is about how we have handled your personal information, you can contact the Council's Data Protection Officer by email at firstname.lastname@example.org or by telephone on 0141 287 1055. However you also have the right to lodge a complaint about data protection matters with the Information Commissioner's Office, whose contact details are as follows: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone - 0303 123 1113 (local rate) or 01625 545 745; Website - https://ico.org.uk/concerns
Complaints of unfair treatment during the recruitment and selection process will be dealt with in line with the recruitment complaints procedure, details of which are made available to all applicants as part of the recruitment package.
More information: There is more detail on how the council processes personal information on our website at www.glasgow.gov.uk/privacy.