Glasgow City Council is a local authority established under the Local Government etc. (Scotland) Act 1994. Its head office is located at City Chambers, George Square, Glasgow G2 1DU, United Kingdom, and you can contact our Data Protection Officer by post at this address, by telephone on 0141 287 1055, and by email at: email@example.com
You are giving us your personal information to allow us to process Nomination Forms to become / be a Community Councillor within the Glasgow City Council boundary. We also use your information to verify your identity where required, contact you by post, email or telephone and to maintain our records.
We provide these services to you as part of our statutory function as your local authority. You can find more details of our role on our website at www.glasgow.gov.uk/privacy. Processing your personal information is necessary for the performance of a task carried out in the public interest by the council.
We only keep your personal information for the minimum period amount of time necessary. Sometimes this time period is set out in the law, but in most cases it is based on the business need. We maintain a records retention and disposal schedule which sets out how long we hold different types of information for. You can view this on our website at www.glasgow.gov.uk/rrds or you can request a hard copy from the contact address stated above.
I. you think that we no longer need to hold the information for the purposes for which it was originally obtained
II. we are using that information with your consent and you have withdrawn your consent - see Withdrawing consent to using your information below
III. you have a genuine objection to our use of your personal information - see Objecting to how we may use your information below
You have the right at any time to tell us to stop using your personal information for direct marketing purposes.
In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information that we hold about you or we are assessing the objection you have made to our use of your information. This right might also apply if we no longer have a basis for using your personal information but you don't want us to delete the data. Where this right is realistically applied will mean that we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Withdrawing consent to use your information- Where we use your personal information with your consent you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given. If consent is removed then you will no longer be able to serve as a Community Councillor within the Glasgow City Council boundary.
Please contact us as stated above if you wish to exercise any of these rights.
If you have provided anyone else's details on the Nomination Form, or other Community Council related paper work, please make sure that you have told them that you have given their information to Glasgow City Council. We will only use this information to confirm that your nomination/s to become a Community Councillor, or representative on related structures, within the Glasgow City Council boundary is valid and these records would be held electronically and subject to the aforementioned retentions policy. If they want any more information on how we will use their information they can visit our web site at www.glasgow.gov.uk/privacy or email firstname.lastname@example.org.
We aim to directly resolve all complaints about how we handle personal information. If your complaint is about how we have handled your personal information, you can contact the Council's Data Protection Officer by email at email@example.com or by telephone on 0141 287 1055.
For more details on how we process your personal information visit www.glasgow.gov.uk/privacy