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Glasgow City Council

Health & Wellbeing Survey of Young People in Glasgow City 2019 Privacy statement

Who we are

Glasgow City Council is a local authority established under the Local Government etc. (Scotland) Act 1994. Its head office is located at City Chambers, George Square, Glasgow G2 1DU, United Kingdom, and you can contact our Data Protection Officer by post at this address, by email at:, and by telephone on  0141 287 1055.

Why do we need your personal information and what do we do with it?

You are giving us your personal information to allow us to find out about the health and wellbeing of young people in Glasgow and what they think about the services they use. This information is then used to help improve the lives of young people in the city.

The information is being gathered by NHSGGC on behalf of Glasgow City Council.

Legal basis for using your information

We provide these services to you as part of our statutory function as your local authority. You can find more details of our role on our website at  Processing your personal information is necessary for the performance of a task carried out in the public interest by the council. In this instance it is also done on the basis of your consent.

We also need to process more sensitive personal information about you for reasons of substantial public interest as set out in the Data Protection Act 2018. It is necessary for us to process it to carry out key functions as set out in law. We are also processing more sensitive personal information about you on the basis that you have given us your explicit consent for this.

The individual data about your health and wellbeing is being collected by Glasgow City Council for statistical and research purposes only for the performance of a task carried out for reasons of public interest.

Who do we share your information with?

We are legally obliged to safeguard public funds so we are required to verify and check your details internally for fraud prevention. We may share this information with other public bodies (and also receive information from these other bodies) for fraud checking purposes.  We are also legally obliged to share certain data with other public bodies, such as HMRC and will do so where the law requires this.  We will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate.  Your information is also analysed internally to help us improve our services.  This data sharing is in accordance with our Information Use and Privacy Policy and covered in our full privacy statement on our website. It also forms part of our requirements in line with our Records Management Plan approved in terms of the Public Records (Scotland) Act 2011.

Using your Scottish Candidate Number (SCN) your answers from the Health and Wellbeing survey will be linked to information held on your pupil record and this linked information will be shared between Glasgow City Council and NHS Greater Glasgow & Clyde (NHSGGC) NHSGGC will share the pseudo anonymised  data with a third party research company for full analysis.

How long do we keep your information for?

We only keep your personal information for the minimum period amount of time necessary.  Sometimes this time period is set out in the law, but in most cases it is based on the business need.  We maintain a records retention and disposal schedule which sets out how long we hold different types of information for.   You can view this on our website at or you can request a hard copy from the contact address stated above.

In this instance however, the personal data we hold about your health and wellbeing will be stored for longer periods as the data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes and is subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals.

Your rights under data protection law

Access to your information - you have the right to request a copy of the personal information that we hold about you.

Correcting your information- we want to make sure that your personal information is accurate, complete and up to date. Therefore you may ask us to correct any personal information about you that you believe does not meet these standards.

Deletion of your information-you have the right to ask us to delete personal information about you where:

                    I.            you think that we no longer need to hold the information for the purposes for which it was originally obtained

                  II.            we are using that information with your consent and you have withdrawn your consent -

See Withdrawing consent to using your informationbelow

                III.            you have a genuine objection to our use of your personal information - see Objecting to how we may use your information below

                IV.            our use of your personal information is contrary to law or our other legal obligations.


We aim to directly resolve all complaints about how we handle personal information. If your complaint is about how we have handled your personal information, you can contact the Council's Data Protection Officer by email at or by telephone on 0141 287 1055.

However, you also have the right to lodge a complaint about data protection matters with the Information Commissioner's Office, who can be contacted by post at:  Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. By phone on 0303 123 1113 (local rate) or 01625 545 745. Visit their website for more information at-

If your complaint is not about a data protection matter you can find details on how to make a complaint on our website at

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