COP26 Privacy Statement

Who we are?

Glasgow City Council is a local authority established under the Local Government etc. (Scotland) Act 1994. Its head office is located at City Chambers, George Square, Glasgow G2 1DU, United Kingdom, and you can contact our Data Protection Officer by post at this address, by email at: dataprotection@glasgow.gov.uk, and by telephone on  0141 287 1055.

Why we need your personal information and what we do with it?

Your details have either been passed to us by a 3^rd party or you are giving us your business or personal information directly, to allow us to keep your business, organisation or you as an interested individual informed about city planning for Glasgow playing host 26th UN Climate Change Conference (COP26) in November 2020. This includes information about the COP26 event itself, related events, and what the impact on the city and Glasgow City Council service delivery, will be.

Legal basis for using your information

We are providing this service to you as part of our statutory function as your local authority. You can find more details of our role on our website at www.glasgow.gov.uk/privacy.  Processing your business or personal information is on the basis of your consent which you will either have given to the 3^rd party who originally collected and passed your details to us, or given at the time you provided your details directly to us.  

Who do we share your information with?

We will not share your data with any third parties.

How long do we keep your information for?

We only keep your personal information for the minimum period amount of time necessary.  Sometimes this time period is set out in the law, but in most cases it is based on the business need.  We maintain a records retention and disposal schedule which sets out how long we hold different types of information for.   You can view this on our website at www.glasgow.gov.uk/rrds or you can request a hard copy from the contact address stated above.

Your Rights Under Data Protection Law

• access to your information - you have the right to request a copy of the personal information that we hold about you.
• correcting your information- we want to make sure that your personal information is accurate, complete and up to date. Therefore you may ask us to correct any personal information about you that you believe does not meet these standards.
• Deletion of your information-you have the right to ask us to delete personal information about you where:

                    I.            you think that we no longer need to hold the information for the purposes for which it was originally obtained

                  II.            we are using that information with your consent and you have the right to withdraw your consent - see Withdrawing consent to using your information below 

                III.            you have a genuine objection to our use of your personal information - see Objecting to how we may use your information below
               IV.            our use of your personal information is contrary to law or our other legal obligations.

Objecting to how we may use your information

You have the right at any time to tell us to stop using your personal information for direct marketing purposes. 

Restricting how we may use your information

in some cases, you may ask us to restrict how we use your personal information.  This right might apply, for example, where we are checking the accuracy of personal information that we hold about you or we are assessing the objection you have made to our use of your information.  This right might also apply if we no longer have a basis for using your personal information but you don't want us to delete the data.  Where this right is realistically applied will mean that we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

Withdrawing consent to use your information- Where we use your personal information with your consent you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.

Please contact us as stated above if you wish to exercise any of these rights.

 

Information you have given us about other people

If you have provided anyone else's details, please make sure that you have told them that you have given their information to Glasgow City Council.  If they want any more information on how we will use their information they can visit our web site at www.glasgow.gov.uk/privacy or email dataprotection@glasgow.gov.uk.

Complaints 

We aim to directly resolve all complaints about how we handle personal information. If your complaint is about how we have handled your personal information, you can contact the Council's Data Protection Officer by Email or by Phone on 0141 287 1055.

However, you also have the right to lodge a complaint with the Information Commissioner's Office, who can be contacted by post at: 

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

Phone: 0303 123 1113 (local rate) or 01625 545 745 or visit their: website

Please note if your complaint is not about a data protection matter or concerns the handling of personal information please contact us using the complaints procedures in place.