Who we are:
Glasgow City Council is a local authority established under the Local Government etc. (Scotland) Act 1994. Its head office is located at City Chambers, George Square, Glasgow G2 1DU, United Kingdom. Contact details for our Data Protection Officer can be found on our website at www.glasgow.gov.uk/privacy.
Why do we need your personal information and what do we do with it?
You are giving us your personal information to allow us to act on your behalf with partners and stakeholders in order to provide this service to you, and to satisfy the audit requirements of the body that provides funding for this initiative. We also may use your information to verify your identity where required, contact you by post, email or telephone and to maintain our records.
Legal basis for using your information:
We provide these services to you as part of our statutory function as your local authority. You can find more details of our role on our website at www.glasgow.gov.uk/privacy. Under the law, processing your personal information is necessary for the performance of a contract with you and to protect the vital interests of you or another person.
If you do not provide us with the information we have asked for then we will not be able to provide this service to you.
We may also need to process more sensitive personal information about you for reasons of substantial public interest as set out in the Data Protection Act 2018. It is necessary for us to process it to carry out key functions as set out in law.
Who do we share your information with?
As part of this service we may share your personal data with training providers, universities, colleges and employers. Where appropriate, we may also share your data internally with our Social Work Services department and Jobs and Business Glasgow, and aggregated data with the council's Youth Employment Team, and externally with Skills Development Scotland and the Scottish Government.
How long do we keep your information for?
We only keep your personal information for the minimum period amount of time necessary. Sometimes this time period is set out in the law, but in most cases it is based on the business need. We maintain a records retention and disposal schedule which sets out how long we hold different types of information for. You can request a hard copy from the contact address stated above.
Your rights under data protection law:
I. you think that we no longer need to hold the information for the purposes for which it was originally obtained
II. you have a genuine objection to our use of your personal information - see Objecting to how we may use your information below
III. our use of your personal information is contrary to law or our other legal obligations.
Objecting to how we may use your information - You have the right at any time to tell us to stop using your personal information for direct marketing purposes.
Restricting how we may use your information- in some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information that we hold about you or we are assessing the objection you have made to our use of your information. This right might also apply if we no longer have a basis for using your personal information but you don't want us to delete the data. Where this right is realistically applied will mean that we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Withdrawing from the service - where we use your personal information to provide a service that you have requested, you may withdraw from that service at any time and we will stop using your personal information for that purpose.
Please contact us as stated above if you wish to exercise any of these rights.
Information you have given us about other people:
If you have provided anyone else's details on this form, please make sure that you have told them that you have given their information to Glasgow City Council. We will only use this information to contact those people in the event of an emergency if they want any more information on how we will use their information they can visit our web site at www.glasgow.gov.uk/privacy or email email@example.com.
If you do not have access to the internet you can contact us on 0141 287 1055 to request hard copies of any of the above documents.
We aim to directly resolve all complaints about how we handle personal information. However, you also have the right to lodge a complaint with the Information Commissioner's Office. Contact details for our Data Protection Officer and for the ICO can be found on our website under www.glasgow.gov.uk/privacy.
For more details on how we process your personal information visit www.glasgow.gov.uk/privacy, and you can contact our Data Protection Officer by post at the address at the beginning of this statement, by email at firstname.lastname@example.org, and by telephone on 0141 287 1055.