Business Improvement Districts - Notice of Ballot - My Shawlands

PLANNING ETC (SCOTLAND) ACT 2006
BUSINESS IMPROVEMENT DISTRICTS (SCOTLAND) REGULATIONS 2007
NOTICE OF BALLOT

PROPOSED RENEWAL OF THE BUSINESS IMPROVEMENT DISTRICT
FOR MY SHAWLANDS

This is to give notice that a ballot is to be held on the proposal of the My Shawlands BID to renew the Business Improvement District (BID) for My Shawlands. You should shortly receive a copy of the BID Proposal Document from the BID Proposer.

The ballot will be conducted entirely by post by the Independent Scrutineer, Civica Election Services of 33 Clarendon Road, London N8 0NW. Ballot Papers will be sent to those eligible to vote on Thursday 31st March 2022 for return to them by no later than 5pm on Thursday 12th May 2022 (the "day of the ballot").

Who can vote in the BID Ballot?
Persons eligible to vote in the ballot will be the non-domestic ratepayer listed on the Council's database for each hereditament (business premise) situated in the geographical area of the proposed BID as at the date of this Notice. Each person entitled to vote in this ballot shall have one vote in respect of each hereditament occupied or (if unoccupied) owned by them in the geographical area of the proposed BID.

This Notice is in respect of the following Hereditament:
The lasered hereditament address will appear here

Appointment of a Proxy
Persons eligible to vote in the BID ballot may appoint someone else to vote on their behalf (for example, if they are going to be away at the time of the ballot). Applications to appoint a proxy must be submitted to  Civica Election Services (CES) at the above address no later than 5pm on Monday 2nd May 2022. An application for the appointment of a proxy must be made in writing and:

a) state the full name and address of the person whom the person entitled to vote (the
applicant) wishes to appoint as a proxy;
b) state the address(es) of the applicant's hereditament or hereditaments;
c) be signed by the applicant; and
d) contain a statement by the applicant that the proxy so named has been consulted and is
capable and willing to be appointed.

A proxy appointment may be cancelled by notifying CES at the above address no later than
5pm on Saturday 7th May 2022.

Lost Ballot Papers
If a ballot paper has not been received by Tuesday 3rd May 2022 you may apply to CES for a replacement paper in writing by supplying ONE of the following:

a) A letter in hard copy form along with the appropriate 'evidence of identity'; or
b) A scan of both the letter and the 'evidence of identity' attached to an email.

The letter should be addressed to The Independent Scrutineer, Civica Election Services,
The Election Centre, 33 Clarendon Road, London N8 0NW. Alternatively, you can email
bids@cesvotes.com. The letter must be signed by the Eligible Voter and evidence of the
voter's identity must be provided in the form of ONE of the following:

a) A signed Letterhead for the appropriate company; or
b) A signed photocopy of the National Non-Domestic Rating Bill for the hereditament; or
c) A signed photocopy of an item of personal ID such as a Passport or Driving Licence.

Please do not send original copies of ID or Bills.

Spoilt Ballot Papers
If you inadvertently spoil your ballot paper in such a manner that it cannot be conveniently used as a ballot paper, please return it to CES (address overleaf). On receipt of the spoilt ballot paper, CES will issue a replacement. No replacements can be issued if the spoilt ballot paper is received by CES later than three working days before the day of the ballot.

Count of Ballot Papers
Ballot papers will be counted on Friday 13th May 2022, and the result of the ballot will be announced shortly after.

For a BID ballot to be successful there must be a majority of those voting in favour of the proposal, and those voting in favour must represent a majority of the aggregate rateable value of the hereditaments voting.

Rejected Ballot Papers
If a ballot paper is duplicated and two are returned bearing the same number or barcode both will be void and not counted. Any ballot papers that are returned unsigned, unmarked or that are void for uncertainty will also be void and not counted.

Declaring the result
The ballot result will declare:

a) the total number of valid votes cast;
b) the total aggregate rateable value of valid votes cast;
c) the total number of valid votes cast in favour of the BID;
d) the total aggregate rateable value of valid votes in favour of the BID; and
e) if applicable, the total number of ballot papers rejected.

For the BID Ballot to be successful there must be:
i. A majority in favour of the BID in the number of those voting; and
ii. A majority in favour of the BID in the proportion of rateable value of those voting.

Further details of the BID Proposal
If you require further information on the BID, please contact Lisa McLaughlin. Phone 07722388726. Email Lisa@myshawlands.com.

Alternatively, information on the BID is available from www.myshawlands.com