Self Build Registration Privacy Statement

Who we are

Glasgow City Council is a local authority established under the Local Government etc. (Scotland) Act 1994. Its head office is located at City Chambers, George Square, Glasgow G2 1DU, United Kingdom. 

You can contact our Data Protection Officer by Post at this address, by Email, or by Phone on 0141 287 1055.

Why do we need your personal information and what do we do with it?

The new Planning (Scotland )Act 2019 (section 16E) requires all local planning Authorities to "prepare and maintain" a list of anyone interested in acquiring land for self-build across the authority area.

You are giving us personal information to allow us to register your interest in a possible future Self/Custom Home Build Scheme. By signing up you will help us find out more about demand for self-build plots across Glasgow, where people would like their plot to be and the type of house they would like to build.  

We will use this information to develop Glasgow's Housing Strategy and to explore ways in which it might be possible for people and plots to be brought together.  We also use your information to verify your identity where required, contact you by post, email or telephone and to maintain our records.

Legal basis for using your information

These services are provided in terms of the council's statutory functions as a local authority, more details of which can be found on our website.  Processing your personal information is necessary for the performance of a task to be carried out in the public interest by the Council, to take steps to enter into a possible future contract with you, and on the basis of your consent.

If you do not provide us with the information we have asked for then we will not be able to provide this service to you.

Who do we share your information with?

We are legally obliged to safeguard public funds so details will be checked internally for fraud prevention and verification purposes and may be shared with other public bodies for the same purpose.

We are legally obliged to share certain data with other public bodies such as HMRC and will do so where the law requires this; we will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and proportionate. 

Information is also analysed internally in order to provide management information, inform service delivery reform and similar purposes.  This is in accordance with the council's Information Use and Privacy Policy, the privacy statement set out in full on our website, and the provisions of our Records Management Plan approved in terms of the Public Records (Scotland) Act 2011.

We will also be sharing your personal data with the Council's own Planning Section within the Council for the purposes of recording both demand for a Self/Custom Built Home and for area self/custom home planning strategy purposes.

At this stage, your personal details will be held within the Council (including the Council's own Planning Section) and will not be shared with any external Third-Parties generally and specifically not shared with construction companies, property developer, architects and other possible related parties.

If any potential opportunities arise to progress a Self/Custom Build Home, you will be approached to seek consent for your personal data being shared with appropriate and identified external Third Parties together with a new Privacy Notice outlining new/revised data sharing arrangements.

How long do we keep your information for?

The council maintains a records retention and disposal schedule which sets out how long we hold different types of information for.   This is available on the council's website or you can request a hard copy from the contact address below.

Your Rights Under Data Protection Law

Access to your information

You have the right to request a copy of the personal information about you that we hold. 

Correcting your information

We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.

Deletion of your information

You have the right to ask us to delete personal information about you where:

• You consider that we no longer require the information for the purposes for which it was obtained.
• We are using that information with your consent and you have withdrawn your consent - see "Withdrawing consent to using your information" below.
• You have validly objected to our use of your personal information - see "Objecting to how we may use your information" below.
• Our use of your personal information is contrary to law or our other legal obligations.

Objecting to how we may use your information

You have the right at any time to require us to stop using your personal information for direct marketing purposes. 

Restricting how we may use your information

in some cases, you may ask us to restrict how we use your personal information.  This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information. 

The right might also apply if we no longer have a basis for using your personal information but you don't want us to delete the data.  Where this right to validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

Withdrawing consent using your information

Where we use your personal information with your consent you may withdraw that consent at any time and the Council will stop using your personal information for the purpose(s) for which consent was given.

Please contact us in any of the ways set out above if you wish to exercise any of these rights.

Information you have given us about other people

If you have provided anyone else's details on this form, please make sure that you have told them that you have given their information to Glasgow City Council.  We will only use this information to register their interest in a possible future self/custom home build scheme. If they want any more information on how we will use their information they can visit our website.

Again, their personal data will not be shared with any external Third party. If any potential opportunities arise to progress a Self/Custom Build Home, they will be approached to seek consent for their personal data being shared with appropriate and identified external Third Parties together with a new Privacy Notice outlining new/revised data sharing arrangements.

Complaints

We aim to directly resolve all complaints about how we handle personal information. If your complaint is about how we have handled your personal information, you can contact the Council's Data Protection Officer by Email or by Phone on 0141 287 1055.  

However, you also have the right to lodge a complaint with the Information Commissioner's Office who can be contacted by post at: 

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

Phone: 0303 123 1113 (local rate) or 01625 545 745 or visit their: website

If you do not have access to the internet you can contact us on 0141 287 1055 to request hard copies of any of the above documents.

Please Note if your complaint is not about a data protection matter or concerns the handling of personal information please contact us using the Complaints Procedures in place.