Short Term Let Conditions

Short Term Let Licence - Mandatory Conditions.

Agents

Only those named as a holder of the licence can carry out the day to day management of the short term let of the premises.

Type of Licence

The holder of the licence may only offer the type of short-term let for which the licence has been granted.

Fire Safety

The holder of the licence must ensure the premises has satisfactory equipment installed for detecting, and for giving warning of: 

(a) fire or suspected fire, and
(b) the presence of carbon monoxide in a concentration that is hazardous to health.

The holder of the licence must keep records showing that all upholstered furnishings and mattresses within the parts of the premises which are for guest use, or to which the guests are otherwise permitted to have access, comply with the Furniture and Furnishings (Fire Safety) Regulations 1988.

Gas Safety

Where the premises has a gas supply:

(a) the holder of the licence must arrange for an annual gas safety inspection of all gas pipes, flues and appliances in the premises,

(b) if, after an annual inspection, any appliance does not meet the required safety standard, the holder of the licence must not allow a
     short-term let of the premises until the works necessary to bring the appliance to the required safety standard have been carried out.

Electrical Safety

Where there are electrical fittings or items within the parts of the premises which are for guest use, or to which the guests are permitted to have access, the holder of the licence must—

(a) ensure that any electrical fittings and items are in:

(i) a reasonable state of repair, and
(ii) proper and safe working order

(b) arrange for an electrical safety inspection to be carried out by a competent person at least every five years or
      more frequently if directed by the competent person
(c) ensure that, following an electrical safety inspection, the competent person produces an Electrical Installation
     Condition Report on any fixed installations,
(d) arrange for a competent person to:

(i) produce a Portable Appliance Testing Report on moveable appliances to which a guest has access, and
(ii) date label and sign all moveable appliances which have been inspected.

In determining who is competent, the holder of the licence must have regard to guidance issued by the Scottish Ministers under section 19B(4) of the Housing (Scotland) Act 2006.

Water Safety: Private Water Supplies

Where the premises are served by a private water supply, the licence holder must comply with the requirements on the owners of private dwellings set out in the Water Intended for Human Consumption (Private Supplies) (Scotland) Regulations 2017.

Water Safety: Legionella 9

The holder of the licence must assess the risk from exposure to legionella within the premises, whether or not the premises are served by a private water supply.

Safety and Repair Standards

The holder of the licence must take all reasonable steps to ensure the premises are safe for residential use.

Where the premises are subject to the requirements of Chapter 4 of Part 1 of the Housing (Scotland) Act 2006, the holder of the licence must ensure that the premises meet the repairing standard.

Maximum Occupancy

The licence holder must ensure that the number of guests residing on the premises does not exceed the number specified in the licence.

Information to be Displayed

The holder of the licence must make the following information available within the premises in a place where it is accessible to all guest:

(a) a certified copy of the licence and the licence conditions,
(b) fire, gas and electrical safety information,
(c) details of how to summon the assistance of emergency services,
(d) a copy of the gas safety report,
(e) a copy of the Electrical Installation Condition Report, and
(f) a copy of the Portable Appliance Testing Report.

Planning Permission

Where the premises is in a short-term let control area for the purposes of section 26B of the Town and Country Planning (Scotland) Act 19971 ("the 1997 Act"), the holder of the licence must, where the use of the premises for a short-term let requires planning permission under the 1997 Act, ensure that either:

(a) an application has been made for planning permission under the 1997 Act and has not yet been determined, or
(b) planning permission under the 1997 Act is in force.

Listings 14

The holder of the licence must ensure that any listing or advert (whether electronic or otherwise) for the short-term let of the premises includes:

(a) the licence number, and

(b) a valid Energy Performance Certificate rating if an Energy Performance Certificate is required for the premises,
      in accordance with the Energy Performance of Buildings (Scotland) Regulations 2008.

The holder of the licence must ensure that any listing or advert (whether electronic or otherwise) for the short-term let of the premises is consistent with the terms of the short-term let licence.

Insurance 

The holder of the licence must ensure that there is in place for the premises:

(a) valid buildings insurance for the duration of the licence, and
(b) valid public liability insurance for the duration of each short-term let agreement.

Payment of Fees

The holder of the licence must pay any fees due to the licensing authority in respect of the licence on demand.

False or Misleading Information

The holder of the licence must not provide any false or misleading information to the licensing authority.

Interpretation for the Mandatory Conditions

In this schedule - "Electrical Installation Condition Report" means a report containing the following information:

(a) the date on which the inspection was carried out,
(b) the address of the premises inspected
(c) the name, address and relevant qualifications of the person who carried out the inspection
(d) a description, and the location, of each installation, fixture, fitting and appliance inspected
(e) any defect identified
(f) any action taken to remedy a defect.

"Energy Performance Certificate" means a certificate which complies with regulation 6 of the Energy Performance of Buildings (Scotland) Regulations 2008 , "gas safety report" means a report containing the following information:

(a) the date on which the appliance or flue was checked
(b) the address of the premises at which the appliance or flue is installed
(c) a description of and the location of each appliance or flue checked
(d) any safety defect identified
(e) any remedial action taken
(f) confirmation that the check undertaken complies with the requirements of an examination of

(i)   the effectiveness of any flue
(ii)  the supply of combustion air
(iii) subject to head
(iv) its operating pressure or heat input or, where necessary, both
(iv) if it is not reasonably practicable to examine its operating pressure or heat input (or, where necessary, both),
       its combustion performance,
(v) its operation so as to ensure its safe functioning,

(g) the name and signature of the individual carrying out the check, and
(h) the registration number with which that individual, or that individual's employer, is registered with a body approved by the
      Health and Safety Executive for the purposes of regulation 3(3) of the Gas Safety (Installation and Use) Regulations 1998:

• "holder of the licence" means any person to whom a short-term let licence has been granted or jointly granted,
• "home letting" means a short-term let consisting of the entering into of an agreement for the use, while the host is absent, of accommodation which is, or is part of, the host's only or principal home,
• "home sharing" means a short-term let consisting of the entering into of an agreement for the use, while the host is present, of accommodation which is, or is part of, the host's only or principal home,
• "premises" means the accommodation which is the subject of an application for a short-term licence or the subject of a short-term licence,
• "repairing standard" means the steps which the holder of the licence is required to take to comply with the obligations placed on the holder by Chapter 4 of Part 1 of the Housing (Scotland) Act 2006,
• "secondary letting" means a short-term let consisting of the entering into of an agreement for the use of accommodation which is not, or is not part of, the licence holder's only or principal home,
• "short-term let" has the same meaning as in article 3 of the Civic Government (Scotland) Act 1982 (Licensing of Short-term Lets) Order 2022,
• "short-term let licence" means a licence for a short-term let, and
• "type of short-term let" means one of the following purposes:
  • secondary letting,
  • home letting,
  • home sharing, or
  • home letting and home sharing.

Short Term Let Licence - Additional Conditions

The licence holder shall provide guests, no later than two days from the booking date, with an information leaflet on how to dispose of refuse (including general and recyclable refuse) properly and appropriately from the licensed premises. 

The licence holder shall take all reasonable steps to ensure that the appropriate refuse facilities (for both general and recyclable refuse) in line with Glasgow City Council's current policy on the storage and collection of refuse, are available at all times either in the communal areas surrounding the premises of within the premises boundary where there are no communal areas, for the disposal of refuse by guests.

The licence holder shall ensure that the refuse facilities at the premises and in the communal surrounding areas of the premises are used appropriately at all times by the guests. x

The licence holder shall act reasonably in relation to the payment of their share of all maintenance costs, insurance costs and repair costs of areas in common relative to the premises and in all dealings with any other owners and relevant factor.

The licence holder shall ensure that any undisputed invoice or notification of their share of maintenance costs, insurance costs and repair costs received in respect of common areas relative to the premises is paid in full in adherence to the payment terms stipulated.

The licence holder shall ensure that all common areas are regularly inspected and any defects brought to the attention of the other owners and any relevant factor, with the licence holder making payment of the appropriate share of any costs to rectify such defects.

The licence holder must act reasonably in relation to the management of the licensed premises in respect of any dealings with neighbouring residents of the premises. The licence holder must take reasonable steps to investigate any complaint made by residents of neighbouring properties relating to the behaviour of any guests at or in the vicinity of the licensed premises.

The licence holder must act reasonably in relation to the management of the licensed premises in respect of any dealings with neighbouring residents of the premises. The Licence holder must take reasonable steps to investigate any complaint made by residents of neighbouring properties relating to the behaviour of the licence holder's guests at or in the vicinity of the licensed premises

The licence holder must submit a certificate of compliance to Glasgow City Council within 14 days of the licence taking effect confirming that they have provided emergency contact details to all neighbouring residents of the premises.